HR and Personnel Security

2025.04.16

ClearHealth is committed to ensuring all workforce members actively address security and compliance in their roles at ClearHealth. We encourage self management and reward the right behaviors. This policy specifies acceptable use of end-user computing devices and technology. Additionally, training is imperative to assuring an understanding of current best practices, the different types and sensitivities of data, and the sanctions associated with non-compliance.

Policy Statements

In addition to the roles and responsibilities stated earlier, ClearHealth’s policy requires all workforce members to comply with the Acceptable Use Policy for End-use Computing and HR Security Policy.

ClearHealth policy requires that:

(a) Background verification checks on all candidates for employees and contractors should be carried out in accordance with relevant laws, regulations, and ethics, and proportional to the business requirements, the classification of the information to be accessed, and the perceived risk.

(b) Employees, contractors and third-party users must agree and sign the terms and conditions of their employment contract, and comply with acceptable use.

(c) Employees will go through an onboarding process that familiarizes them with the environments, systems, security requirements, and procedures ClearHealth has in place. Employees will also have ongoing security awareness training that is audited.

(d) Employee offboarding will include reiterating any duties and responsibilities still valid after terminations, verifying that access to any of ClearHealth’s systems has been removed, as well as, ensuring that all company owned assets are returned.

(e) ClearHealth and its employees will take reasonable measures to ensure no sensitive data is transmitted via digital communications, such as email or posted on social media outlets.

(f) ClearHealth will maintain a list of prohibited activities that will be part of onboarding procedures, and have training available if/when the list of those activities changes.

(g) A fair disciplinary process will be utilized for employees suspected of committing breaches of security. Multiple factors will be considered when deciding the response such as whether or not this was a first offense, training, business contracts, etc. ClearHealth reserves the right to terminate employees in the case of serious cases of misconduct.